Advanced Inventory Management
Easily monitor and manage employee activities and increase their productivity and performance.
Manage staff schedules, track shift timings, and control access to sensitive information based on roles. Gain visibility into cash handling and address mismanagement effectively. With the ZaPOS Employee Management module, monitor staff performance, optimize productivity, and make informed decisions on working patterns
Purchase Orders (PO)
Manage purchases, email PO to suppliers, track stock receipts, create suppliers, and manage purchase records.
Purchase Orders allow you to plan purchases, create Purchase Orders, make a copy, print or download a PDF of the PO, and send an Email of the PO to the suppliers. The PO includes all the necessary information such as the expected delivery date, payment method, supplier details, location of the order to be shipped to, and product details. This reduces many of the errors and confusion that can occur during purchasing, supplying, and delivering the orders.
Good Received Note (GRN)
Receive stock based on Purchase Orders (PO) or directly to the inventory.
Good Received Notes allow you to keep track of the inventory received based on Purchase Orders (PO) or direct orders. The GRN includes details such as location, date, supplier, payment method, and product details. Using the GRN is a huge advantage for the shop owners and storekeepers to manage and keep track of the inventory for future reference.
Inventory Status
View the status of available stocks, negative items, and expiry status.
You can check the available inventory and analyze the “Inventory Expiry Report” to gain insight into the status of available stocks, negative items, and expiry details.
Inventory History
Get a complete view of the history of GRN, Stock Adjustments, and Transfers, and gain insights into how the stock was moved
You can see the “Inventory history” of all the items that underwent any changes. You can filter the history by period, products, shops or reasons. Export report by CSV or excel.
Inventory Valuation Report
View reports on the cost and potential profit of your inventory.
View the total inventory value, total retail value, potential profit, and margin as well as its item-wise breakdown. You can see the up-to-date ‘Inventory valuation’ report. The inventory valuation report indicates the profitability margin of each product item, making it easier to analyze your cost and pricing efficiencies.
Inventory Counts
Recount the actual inventory, reconcile the expected and actual inventory, and keep documents for each inventory up-to-date.
Inventory count allows you to reconcile the expected and actual inventory for all or selected items, see the amount of inventory loss or surplus inventory, and keep documents for each inventory. You can perform full or partial stocktakes with a barcode scanner or manually.
Stock Adjustments
Edit stock records by increasing or decreasing the stock quantity, flag and move damages and loss, and manage records separately.
Increase, decrease, or override inventory levels for items received, damaged, changes made during inventory counts, or losses.
Indicate the reason for the adjustment and add notes to further track it. Once the adjustment is made, the updated quantities will be reflected in the product item list. You can print or download the document as a PDF.
Transfer of Goods (TOG)
Move stocks between your stores and view the history of transfers.
Choose from the products on the item list to transfer the order. Easily view the existing stock level and choose the quantity to be transferred to the destination. Once the order is received, the existing stock level on the source stock and the quantity on the destination stock will be automatically changed. The status will remain in transit until the destination shop confirms the received goods. You can download the TOG as a PDF or print it.
Production
Track stock of items produced out of ingredients.
The production feature can be useful for products that are requested in advance, not at the time of ordering. For example, twenty gift baskets, each consisting of two notebooks and a watercolor set ordered for a school event. You can also move the produced items between stores by using inventory adjustments and inventory counts.
Print Labels
Print labels with the product’s name, price & currency and barcode.
This option is available for users who use the Advanced Inventory Management module, and you can see the button in the product list for printing labels. The label can contain the item, name, price, and barcode.
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